Project Management & Operations Coordinator

Role Overview
You will act as the operational backbone across multiple programmes, supporting project managers, technical teams, and leadership with coordination, reporting, and governance. This is a hands-on role focused on execution, control, and maintaining delivery discipline.

Key Responsibilities

• Coordinate day-to-day project activities across multiple workstreams

• Maintain project plans, trackers, and delivery schedules

• Support the creation and management of Statements of Work (SoWs), milestones, and deliverables

• Track progress against milestones and escalate risks, issues, and delays

• Produce weekly reports, status updates, and governance packs

• Manage documentation, ensuring consistency, version control, and accessibility

• Support onboarding of staff and subcontractors, including access, documentation, and compliance checks

• Assist with financial tracking, invoicing inputs, and purchase order processes

• Coordinate meetings, actions, and decision tracking across stakeholders

• Maintain risk, issue, and dependency logs

Essential Skills & Experience

• Experience in a project coordination, PMO, operations, or administrative role

• Strong organisational skills with attention to detail and follow-through

• Ability to manage multiple priorities in a structured and controlled way

• Familiarity with project delivery frameworks (Agile, Waterfall, or hybrid)

• Strong written and verbal communication skills

• Competence with tools such as Microsoft Office, SharePoint, and project tracking tools (Planner, Jira, or similar)

Desirable

• Experience working in defence, government, or regulated environments

• Understanding of structured delivery models (SoW-based delivery, subcontracting, governance processes)

• Exposure to financial tracking, invoicing, or commercial processes

• Security clearance or eligibility to obtain clearance

What You’ll Be Working On

• Defence and high-assurance technology programmes

• Structured delivery environments with defined governance and reporting

• Multi-stakeholder projects requiring coordination across technical and commercial teams

Why AIC

• Work within a structured, high-performance delivery environment

• Gain exposure to complex, mission-critical programmes

• Develop strong project, operational, and commercial experience